Tip #19: Record Your Meetings and Let Teams Write the Notes

Teams can record and transcribe every meeting automatically. The result is a searchable record that replaces scattered notes, follow-up emails, and after-the-fact confusion about what was agreed.

What to do:

• Enable meeting recording and transcription in your Teams settings. Your IT admin can turn this on by default for all meetings, or individual meeting organizers can start a recording at any time.
• Know where recordings and transcripts are saved. After the meeting ends, they are saved automatically to the meeting chat and the channel where the meeting was scheduled.
• Use the transcript to pull action items, decisions, and key quotes. Gone are the days of “can someone send out notes?”

Common mistake: Recording and transcription are available in many Microsoft 365 plans and are still heavily underused. Teams end up running the same meeting multiple times because people missed it, spending 20 minutes recapping the last meeting, or contesting decisions because no one remembers exactly what was agreed.

A meeting transcript turns “I think we said…” into a searchable record of what actually happened.

If you have Microsoft 365 Business Standard or above, meeting recording is typically included. Ask your IT provider to confirm recording and transcription are enabled for your organization.

How to know it’s done:

• Meeting recording and transcription are enabled in your Teams environment
• Your team knows recordings are stored in the meeting chat and can be accessed any time after the meeting ends