How many times have you been in the middle of an urgent email, attaching a critical file, only to be met with the dreaded notification – “file too large to send”?

Frustrating, isn’t it?

Well, Microsoft has heard our collective sighs of exasperation. They’ve announced an update that promises to banish the ‘file too large’ issue once and for all.

And this is one of those rare times where something that feels too good to be true is actually true!

In an official post on the Microsoft 365 roadmap, the tech giant’s revealed its plan to integrate Outlook with Microsoft’s OneDrive cloud storage platform.

It means when you hit that attachment size limit, Outlook will ask you to upload your file to OneDrive, so your document still reaches the intended recipient.

Clever, don’t you think?

Android devices get this new feature first, but for everyone else, the rollout is due this month. We don’t have long to wait.

Soon you’ll no longer need to compress, resize, or even abandon your large files. Or turn to third-party services (which can be a security risk). Microsoft’s paving the way for a smoother, more efficient email experience.

If you’d like a hand getting more from your Microsoft 365 subscription, get in touch.

You’ve checked your pockets, your bag, under pillows … and then it hits you. You left your work phone on the table at the coffee shop.

You panic.

It’s not the device itself that’s got you worried, but all the sensitive business information stored on it. If that mobile ends up in the wrong hands, you’re facing a nightmare.

But that worry could be over. Microsoft and Samsung are joining forces to make your work mobiles  safer. This month, they’re launching a groundbreaking solution to help protect anyone who uses a Samsung Galaxy device in the workplace.

How?

With something called on-device attestation. It lets companies see if mobile devices have been compromised, even at their deepest components. Think of it as a security guard for your cell phone.

Samsung brings its software and hardware innovations to the table, whilst Microsoft provides its endpoint management expertize.

And whilst other device attestation tools require a network connection and access to cloud services, this solution works reliably regardless of network connectivity or device ownership model.

This solution will be released alongside Microsoft Intune (previously known as Windows Intune), a unified endpoint management service for both corporate devices and BYOD (Bring Your Own Device). And it will be available to select Samsung Galaxy smartphones and tablets, especially those “Secured by Knox”.

So, whether you’re working from the office, a busy coffee shop, or a remote cabin in the woods, you can rest assured your device is safe.

In business, your mobile is more than just a communication device. It’s a vault of sensitive (and valuable) information. And with Microsoft and Samsung on the case, that vault just got a lot safer.

If we can help you keep any of your devices more secure, get in touch.

You’re no stranger to the endless threats lurking in your email inbox. But have you ever considered that an email which seems to be from Microsoft could end up being your worst nightmare?

Microsoft, the tech giant we all know and trust, has become the most imitated brand when it comes to phishing attacks. That’s where cyber criminals send you an email which contains a malicious link or file. They’re trying to steal your data.

And whilst Microsoft isn’t to blame for this, you and your employees need to be on high alert for anything that seems suspicious.

During the second quarter of 2023, Microsoft soared to the top spot of brands imitated by criminals, accounting for a whopping 29% of brand phishing attempts.

This places it well ahead of Google in second place (at 19.5%) and Apple in third place (at 5.2%). Together, these three tech titans account for more than half of the observed brand imitator attacks.

But what does this mean for your business?

Despite a clear surge in fake emails targeting millions of Windows and Microsoft 365 customers worldwide, careful observation can help protect you from identity theft and fraud attacks.

Whilst the most imitated brands change from quarter to quarter, usually cyber criminals are less likely to change their tactics.

They use legitimate-looking logos, colors, and fonts. Phishing scams frequently use domains or URLs that are similar to the real deal. But a careful scan of these, along with the content of any messages, will often expose typos and errors – the tell-tale signs of a phishing attack.

One of the latest attacks claims there has been unusual Microsoft account sign-in activity on your account, directing you to a malicious link. These links are designed to steal everything from login credentials to payment details.

And whilst tech firms continue to be popular scam subjects, many cyber criminals have turned to financial services like online banking, gift cards, and online shopping orders. Wells Fargo and Amazon both rounded up the top five during Q2 2023, accounting for 4.2% and 4% of brand phishing attempts respectively.

What can you do to protect your business?

The answer is simpler than you might think. The best course of action when it comes to phishing is to slow down, observe, and analyze. Check for discrepancies in URLs, domains, and message text.

If we can help you keep your team aware of the risks, get in touch.

Have you heard about the latest productivity update from our friends at Google?

They’ve just added a little feature to Google Calendar that could make your life a whole lot easier – especially if you’re a hybrid worker.

Remember back in 2021 when they first introduced the option to share your working location with your colleagues? They’ve taken it up a notch.

Now, you can set up multiple locations for any given day on your calendar. So whether you’re splitting your time between the office and home, or out and about as a mobile worker, Google’s got you covered.

Picture this: you’re only in the office for half a day before you head off to a client meeting. With this new feature, your colleagues will know exactly when and where to find you.

Google is all about helping us work smarter, not harder. They know that loads of us are still working remotely, or juggling a mix of office and remote work. This update is specially designed for hybrid workers.

It’s only available to those with a Workspace account, including:

• Google Workspace Business Standard/Plus
• Enterprise Standard/Plus
• Education Fundamentals/Standard/Plus
• The Teaching and Learning Upgrade
• Nonprofits

Unfortunately, personal accounts won’t have access just yet.

The working location feature will be switched on by default. But if you prefer that your colleagues can’t find you (we’re not judging… we all get distracted at work) you can easily disable it.

If we can help you get the most out of everyday applications like calendars and email, get in touch.

In the fast evolving world of technology, business owners and managers like you are always on the lookout for the next big thing to give them a competitive edge.

Have you considered how AI tools might be able to help?

ChatGPT – or Generative Pretrained Transformer, if you want to get technical – has been making big waves all year. It’s an AI model developed by OpenAI that’s designed to generate human-like text based on the prompts it’s given. Think of it like having a professional writer at your beck and call, ready to generate content, answer queries, or even draft emails whenever you need.

Lots of other AI models have also been released, including one from Google called Bard. Unlike ChatGPT, Bard can browse the web for its answers (you can do this in ChatGPT, but you must be a paying Plus subscriber and have switched on web browsing in the settings).

Some businesses are already using AI tools, mainly for customer service and content creation. That’s like buying a Ferrari just to drive to the grocery store. They can do so much more!

Here are three of the other ways an AI tool can turbocharge your business…

1. Stay ahead with trend detection: Remember the feeling when you realized too late that the last ‘big thing’ could’ve been a gold mine? With an AI tool, you’ll be the one setting the trends, not following them. Simply ask it to “Provide a short analysis of the latest [insert your industry] trends”, and you’re armed with powerful knowledge.

• Enhance productivity with keystone habits: Increased productivity is the holy grail for any business owner. With an AI tool, you can tap into cutting-edge research to supercharge your work habits. Just ask for the “top 5 latest ways to [improve a specific area]”. We bet you spot a new idea you’d never thought of.

• Make better decisions with summaries of complex events: Ask your tool to explain [something complex] to a 12 year old… that’s a clever way to get a summary anyone can understand.

ChatGPT, Bard and all the others are more than just AI writing assistants… they’re your secret weapon in the business world. It’s time to stop using your Ferrari just for the grocery runs and start taking it for a real spin.

If we can help you use AI more in your business, get in touch.

Are you aware that the rise in global VPN usage has skyrocketed? The reasons are clear as day: Virtual Private Networks offer increased security, anonymity, and allow access to geo-restricted content online.

But here’s the million-dollar question: Are all VPNs created equal?

The answer is a resounding no. And that has potential implications for your business.

Free VPNs, although tempting with their zero-cost allure, aren’t always what they promise to be. Why, you ask? Let’s take a closer look at free VPN services.

For starters, it’s important to understand that running a VPN service comes with substantial costs. Servers, infrastructure, maintenance, staff – these aren’t free.

So how do free VPN providers keep the lights on? Some employ tactics that could compromise your privacy and security.

Imagine this: You’re sipping your morning coffee, browsing the net through a free VPN, believing your online activities are private. In reality, your sensitive information might be collected and sold to the highest bidder.

Cyber criminals, advertizers, even government agencies could potentially get their hands on your data.

Shocking, isn’t it?

Moreover, free VPNs are notorious for injecting unwanted ads and tracking cookies into your browsing sessions. Ever wondered why you’re suddenly bombarded with eerily accurate ads? It’s probably your free VPN service cashing in on your browsing habits.

Now, consider the potential danger if an employee downloads a free VPN on a company device, or on their personal device that they use for work. Company data could be exposed, representing a significant business risk. Picture a scenario where your company’s sensitive data falls into the wrong hands – a chilling thought, isn’t it?

So, what’s the solution?

It’s crucial to educate your employees about the risks associated with free VPNs. Encourage the use of reliable, paid VPN services that guarantee no logging of data, robust encryption, and superior user privacy.

In fact, you may choose to provide one to them. If we can help you find the safest, most suitable VPN for your business, get in touch.

Remember, when it comes to online security, free often comes at a higher cost. Isn’t it worth investing a few $$ a month to protect your company’s valuable information?

It’ll come as no surprise, but Microsoft has yet more exciting news for us. Sometimes we wonder if they allow their employees to sleep!

This time it’s a new browser aimed specifically at businesses: Edge for Business.

The updated browser has security and productivity features that are perfect for employers and their teams alike.

Edge for Business could become the best choice for browsing the web on work-related devices, whether they’re managed or unmanaged. That’s because it will allow companies to maintain a level of control over employees without intruding on their privacy.

And that’s perfect for the way many of us work today. If you’re a Bring Your Own Device (BYOD) company, Edge for Business is also going to be the perfect solution for you.

One of the best things about Edge for Business is that it separates work and personal browsing automatically into dedicated browser windows. It has its own favorites, separate caches and storage locations.

And some sites will automatically open in the relevant browser, like Microsoft 365 will go straight to your work browser, whereas a shopping site will open in your personal browser.

That means you don’t have to worry about accidentally sending a colleague that funny meme you saw on social media.

Edge for Business is currently available to test, but although we understand that you’ll be eager to give it a try, we advise holding off until its official launch in the fall. Let others be the guinea pigs.

And Microsoft has yet to add custom branding capabilities for businesses, but they promise that’s coming soon. The anticipation is half the fun, right?

Edge for Business aims to bridge the gap between work and personal on the same device, ensuring that personal and professional information remains separate and secure. With this new and exciting business browser, you’ll enjoy heightened productivity and security.

If we can help you stay productive and secure in the meantime, get in touch.

You may think that cyber attacks only happen to large corporations. But unfortunately, that’s not the case.

According to a recent report, almost two-thirds of small and medium-sized businesses (SMBs) suffered at least one cyber attack over the past year. That’s a staggering number, and it should serve as a wake-up call for businesses everywhere.

But it gets worse.

More and more businesses are also experiencing repeat attacks, with 87% reporting at least two successful attacks over the past year. And on average, a company suffers almost five successful cyber incidents.

Terrifying.

The question is, why are these attacks happening, and what can you do to prevent them?

The most common types of cyber attack that businesses face are malware and ransomware.

Malware is malicious software. It invades your system and can cause all sorts of problems, from slowing down your operations to stealing your data.

Ransomware is even more dangerous as it encrypts your data, making it impossible for you to access it unless you pay a ransom fee. This can be devastating for any business and can lead to significant losses and downtime.

What factors are contributing to more successful attacks?

One reason is the rise in BYOD (Bring Your Own Device). This means employees using their personal devices to access company information, which can be risky.

Another factor is the explosion of productivity apps, which can create security vulnerabilities if not properly secured.

Finally, the number of devices we’re using now means there are more entry points for cyber criminals to exploit.

The good news is that there are steps you can take to protect your business. Here are five solid security steps you can take.

1. Use strong passwords: Passwords are your first line of defense, so make sure they’re strong and unique. Better yet, use a password manager that can create and remember randomly generated passwords
2. Keep software up to date: Software updates often contain security fixes, so make sure you’re always running the latest version. This applies to both your operating system and all applications you use
3. Train your staff: Educate your employees on how to identify phishing emails and other scams. You can also run regular security awareness training sessions to keep everyone up to date
4. Backup your data: Doing this means if you do suffer a cyber attack, you can restore your systems quickly and with less disruption
5. Use antivirus software: This can help protect your systems from malware and other threats. Make sure you’re running a reputable and up-to-date solution

Remember, prevention is always better than cure. Take action today to help you stay protected.

And if that seems like a lot of extra work, let us help. Get in touch today.